Copyright: Copyright ® 1992,Parsons Technology, Inc.


Address Book Help Index
Address Book Help Contents

The ADDRESS BOOK FOR WINDOWS can be used to store all your addresses, make customized lists of addresses, and print the addresses in a variety of formats.

The main topics of the ADDRESS BOOK online help system are listed below.

Address Categories

Browser

Dial Setup

Dialing

Editing & Deleting Addresses

Entering New Addresses

Files

Finding Addresses

Importing Files

Keyboard Shortcuts

Menus

Moving & Copying Addresses

Printing

Program Flow

Selecting Addresses

Sorting


The Address Book Browser

The main Browser window in the ADDRESS BOOK is where the addresses you enter are displayed. This scaled-down representation shows the various elements of the window. You can click on the captions or components of the window to find out more about them.


This is where the addresses you enter are displayed. The columns are arranged according to the currently selected sort method. Only the addresses in currently selected categories are displayed, not all of the addresses in the file.

See also:

Selecting Addresses

Categories


The Add button brings up the Add Address dialog.

See also:

Entering New Addresses


Clicking the Dial button brings up the Dial dialog, where you can select a telephone number to dial through your modem.

See also:

Dial


The Categories button calls up the Categories dialog, where you can add, delete, or rename categories as well as select which categories to display in the Browser.

See also:

Address Categories


To delete an address or group of addresses, highlight the ones you want to delete and click this button.

See also:

Editing & Deleting Addresses


Selected addresses are highlighted on the screen. The highlight bar is usually black, but the color depends on your screen colors. Addresses must be highlighted before they can be edited, copied, moved, deleted, printed, or have their phone numbers dialed.

See also:

Selecting Addresses


The Detail dialog shows all of the information you have entered for an address. To edit or update an address, first highlight it and then click this button. You can also double-click the address you want to edit to bring it up in the Detail dialog.

See also:

Editing & Deleting Addresses


Clicking this button opens the Find Address dialog. It is the equivalent of selecting Find from the Edit menu.

See also:

Finding Addresses


Click here to access the Windows system menu. You can also double-click here to exit the ADDRESS BOOK.


Clicking this arrow reduces the ADDRESS BOOK screen to an icon on your desktop. To restore it to full size, double-click the icon.


The status bar tells you how many addresses are contained in the database (the currently open file), how many addresses are currently selected, how many are displayed in the Browser, and how many categories are displayed.


To access the menu selections, click the name of the one you want

and then make a selection from the list that appears.

See also:

Menus


The scroll bar is used to move horizontally to another part of the display. You can click the arrows at either end of the bar to move in small steps, click within the drag bar to move in large steps, or click and drag the small box within the scroll bar to position the display.


The title bar displays the name of the program along with the name of the address file you currently have open.


Shows the current time. It is taken from your computer's system clock.


Use these buttons to add addresses, delete addresses, view and edit address details, work with categories, dial phone numbers, and find addresses. You can get more information by clicking each one.


This area shows what information is contained in the columns below. The labels change position according to the current sort method.


Menu Bar
The Menu Bar

The menu bar has four main headings. To select one, click on it with the mouse.


File Menu

To get information about an item on the menu, click on it.

See also:

Files

Printing

Dial

Selecting Addresses

Shortcut Keys


Use this selection to create a new address file. The file name can be up to 8 characters long. The Address Book will automatically append .PAB as the file name extension.


Use this selection to open an address file you have created previously. Opening a file automatically closes any file you may already have open.


Use the Close selection when you're finished working with a file.


Brings up the Delete File dialog to erase an address file. In order to delete a file, it must be closed. If it is open, select Close and then Delete.


Attempts to reconstruct a damaged address file.


Select this item to transfer the currently highlighted address directly to Parsons Technology's MoneyCounts for Windows. (MoneyCounts for Windows is scheduled for Spring, 1993 release.)


Selecting this item will bring up the Print dialog.


Use this selection to make changes to your printer setup.


This brings up the Dial dialog, where you can dial a number, specify a default number, and make changes to your telecommunications setup.


File Menu

To get information about an item on the menu, click on it.

See also:

Files

Printing

Dial

Selecting Addresses

Shortcut Keys


Select this item to automatically dial the default number for the currently highlighted address. This selection strips any area code entered in the Dial Setup dialog's Suppress Area Code field from the number before it is dialed.


Select this item to automatically dial the default number for the currently highlighted address. This selection dials any prefix entered in the Long Distance Prefix field in the Dial Setup dialog along with the area code and phone number.


Use this selection to exit the ADDRESS BOOK.


This selection brings up the File Import dialog, where you can specify the type of file you want to import into the ADDRESS BOOK.


Edit Menu

To get information about an item on the menu, click on it.

See also:

Selecting Addresses

Editing & Deleting Addresses

Moving Addresses

Shortcut Keys


Selecting Undo will reverse the previous Cut or Paste. It will only work if the contents of the Windows Clipboard have not been replaced.

See also:

Moving Addresses

Shortcut Keys


Selects (highlights) all of the addresses in the Browser.

See also:

Printing

Copy

Moving Addresses

Shortcut Keys


Cut removes the currently selected address or addresses from the Browser and places the cut address or addresses on the Windows Clipboard.

See also:

Paste

Copy

Undo

Moving Addresses

Shortcut Keys


Copy places copies of the currently highlighted address or addresses on the Windows Clipboard, leaving the highlighted addresses in the Browser intact.

See also:

Paste

Cut

Undo

Selecting Addresses

Moving Addresses

Shortcut Keys


Paste copies any addresses contained on the Windows Clipboard into any category you choose, leaving the addresses on the Clipboard intact. You can copy the contents of the Clipboard into additional categories or into other files if you want.

See also:

Cut

Copy

Undo

Moving Addresses

Shortcut Keys


Delete removes the currently selected address or addresses in the Browser. Delete removes the addresses entirely and does not put copies of them on the Windows Clipboard. Undo has no effect on deleted addresses.


Selecting this option opens the Find dialog, where you can enter words or characters you want to search for within the addresses listed in the Browser.


Finds the next occurrence of the search string you entered in the Find dialog. If Find All is activated in the Find dialog, all of the addresses matching the search criteria will be highlighted automatically.


Finds the previous occurrence of the search string you entered in the Find dialog. If Find All is activated in the Find dialog, all of the addresses matching the search criteria will be highlighted automatically.


Brings up the Set Default Address dialog, where you can enter information you want to use repeatedly or as a template when entering new addresses. If you then select Use Default Address, the information you entered will automatically appear in the Add Address dialog every time you add a new address.


Causes whatever information you entered through the Set Default Address menu selection to appear automatically in the Add Address dialog. The same default information will appear for each new address you enter until you select the menu item again to turn it off. A checkmark beside the item indicates that it is active.


Sort Menu

The addresses currently displayed in the Browser can be sorted by selecting one of the items from this menu. The columns in the Browser will then be reordered according to the selected sort method. A checkmark indicates the current sort method.


Help Menu

To get a list of available help topics, select Contents.


Select Contents to bring up the online Help and get a list of the main topics.


Select this item to get instructions on how to use the Help system.


Select this item to get information about the ADDRESS BOOK FOR WINDOWS and a list of the people who worked to bring it to you.


Files

Your addresses are stored in files on either a hard disk or a floppy disk. Commands for working with files are located on the File menu on the Browser window. There are additional commands on the File menu, but the following items apply to files:

¤	New - creates a new address file

¤	Open - opens a previously created address file

¤	Close - closes a currently open address file

¤	Delete - deletes an address file

¤	Restore - tries to repair a damaged address file

¤	Import - imports address files from other applications

¤	Exit - closes the ADDRESS BOOK


Program Flow

The basic order of ADDRESS BOOK operations is:

1.	Create a disk file to contain the addresses you enter.

2.	Create categories of addresses. For example, Business Contacts, Friends, Software Publishers, or whatever you want.

3.	Add new addresses to a category.

4.	Select categories to display in the Browser.

5.	Copy or move addresses from one category to one or more other categories if necessary.

6.	Sort the addresses according to your needs.

7.	Print selected addresses in a chosen format, either to paper or to a disk file.

Other operations include:

1.	Automatic phone number dialing.

2.	Importing address files from other applications.

Note: Each time ADDRESS BOOK is run, it displays a title screen. If you want to disable the title screen, you can:

¤	Open the program group containing the ADDRESS BOOK icon.

¤	Click the icon once to select it.

¤	Select Properties from the Program Manager's File menu.

¤ 	In the Command Line field, leave one space after ADDBOOK.EXE, and enter -i. The Command Line should look like this when you're finished:

ADDBOOK.EXE -i


Address Categories

To display categories in the Browser:

¤	Click [image] on the Browser.

¤	Click on the category you want to display. If you want to select more than one category, you can either click and drag to select a range of categories or hold down the Ctrl key while clicking individual categories. (See Selecting Addresses for more details; the techniques used for selecting addresses can also be used to select categories.) All of the addresses contained in the highlighted categories will be displayed in the browser, listed according to the currently selected sort method.

¤	Click OK.

To create a new category:

¤	Click [image] on the Browser.

¤	Click [image] on the Categories dialog.

¤	Enter a name for the new category.

¤	Click OK.

To delete a category:

¤	Click [image] on the Browser.

¤	Select the category or categories you want to delete.

¤	Click

The same techniques used for selecting addresses also work for selecting categories.

See also:

Selecting Addresses


Entering New Addresses

To enter a new address:

¤	Click [image] on the Browser window.

¤	Enter the address information in the fields. You can fill in as many or as few of the fields as you want. You can add additional information later or make changes to data you've already entered by editing the record.

¤	Select the category to add the address to from the drop-down list at the lower right of the window. You can also enter a name for a new category in the Category field; the new category will be created and the address added to it.

¤	Click OK.

In some cases, such as a group of addresses located in the same city, parts of the addresses don't change. You can save some typing by entering information in the unchanging fields using the Set Default Address selection on the Edit menu.

To enter and use default address information:

¤	Select Set Default Address from the Edit menu and enter any repeating information in the appropriate fields.

¤	Click OK.

¤	Select Use Default Address from the Edit menu. A checkmark will appear beside the menu item to indicate that it is active.

Until you select Use Default Address again to turn it off, the information you entered will appear in the Add Address dialog each time you enter a new address. The contents of the Set Default Address dialog can be changed at any time.


Editing & Deleting Addresses

Addresses can only be edited one at a time.

To edit an address:

¤	Make sure the address you want to edit is displayed in the Browser.

¤	Highlight (select) the address you want to edit.

¤	Click [image] at the bottom of the Browser.

¤	Make any changes you want to the information contained in the fields in the Detail dialog, including changing the category it belongs to.

¤	Click OK.

If you're editing a series of addresses, you can click [image] or [image] to move to the next or previous address in the Browser without leaving the Detail dialog. The address you were editing is saved before the next or previous address is displayed. The address Next or Previous moves to is dependent on the current sort method. Next and Previous operate only on the addresses in the Browser, not all of the addresses in the file.

To delete an address or group of addresses:

¤	Highlight the address(es) you want to remove.

¤	Click [image] at the bottom of the Browser.

See also:

Selecting Addresses

Categories

Shortcut Keys


Finding Addresses

To find addresses:

¤	Make sure the category or categories you want to search are displayed in the Browser.

¤	Click [image] at the bottom of the Browser or select Find from the Edit menu.

¤	Enter the search criteria by entering the words or characters you want to search for and clicking the appropriate buttons for case matching and which field to search.

¤	Click OK.

If you want the search to match upper and lower case characters, click the Match Case box. Otherwise, the search will look for any combination of upper and lower case characters matching what you've entered. Note that a search starts from the beginning of a field and won't look for a string of characters in the middle of a field; thus, "gerald" wouldn't match "Fitzgerald", but "Fitz" will.

If you want to search all categories, click the box labeled Include All Categories in Browser to activate it.

If you activate the Find All button, each match the search finds will be highlighted and you can then cut, copy, or delete those highlighted entries.

See also:

Editing & Deleting Addresses

Moving & Copying Addresses

Shortcut Keys


Moving & Copying Addresses

Addresses can be moved or copied not only from one category to another, but from one file to another, too.

To move one address (Method 1):

¤	Highlight the address.

¤	Click

¤	Click the arrow at the right of the Category field in the lower right of the edit window to get a drop-down list of available categories.

¤	Click the name of the category you want to move the address to.

¤	Click OK.

To move one address (Method 2):

¤	Highlight the address.

¤	Select Cut from the Edit menu or press Ctrl+X.

¤	Select Paste from the Edit menu or press Ctrl+V.

¤	Select the category you want to move the address to.

To copy one address:

¤	Highlight the address.

¤	Select Copy from the Edit menu or press Ctrl+C.

¤	Select Paste from the Edit menu or press Ctrl+V.

¤	Select the category you want the address copied to.

To move or copy several addresses at once:

¤	Highlight the addresses you want to move to another category.

¤	Select Cut or Copy from the Edit menu.

¤	Select Paste from the Edit menu.

¤	A dialog will pop up with a list of Categories; select the one you want to move the address(es) to and click OK.

To move or copy addresses between files:

To move or copy addresses from one file to another, use the same steps you would for moving or copying between categories, but before selecting Paste, open whatever file you want as the destination for the addresses, and then select the category in that file you want to paste the addresses into.

Whenever you select Paste, you can also enter a name for a new category in the Category field on the Paste dialog; the new category will then be created and the address added to it.

If you make a mistake or change your mind about a Cut or Paste operation select Undo from the Edit menu to reverse the last action. Note that in most cases, Undo must be the next operation; it will not work if you have done anything involving the Windows Clipboard since the Cut or Paste.

See also:

Selecting Addresses

Files

Shortcut Keys


Sorting Addresses

Addresses can be sorted by:

¤	Organization

¤	Last Name

¤	Title

¤	City

¤	State

¤	Zip Code

Select the method you want from the Sort menu on the Browser window. The addresses will be re-sorted, with the selected sort field displayed in the first column. A checkmark indicates the current sort method.

See also:

Printing


Printing

The ADDRESS BOOK can print your address lists in seven different formats:

¤	Address Book

¤	Telephone Book

¤	Mail Merge

¤	Rolodex

¤	Labels - 1 across

¤	Labels - 2 across

¤	Labels - 3 across

To print any of these formats:

¤	Make sure the category or categories containing the addresses you want are displayed in the Browser.

¤	Highlight the individual addresses you want to print. If you want to print all of the addresses in the Browser, choose Select All from the Edit menu.

¤	Select print from the File menu (or press Ctrl+P).

¤	Select a print format from the format drop-down list.

¤	If you want to change the margin settings, enter the new margins, in inches, in the Page Margins box.

¤	If you're printing labels or Rolodex cards, enter the measurements for the labels or cards in the Label/Card Dimensions box if necessary. The default measurements are for standard labels and Rolodex cards.

¤	Select whether you want the output sent to your printer or to an ASCII file.

¤	If the output is to be sent to an ASCII file, a Send to File dialog will appear. Enter a file name and click OK to save the ASCII file.

¤	If you choose to send the output to your printer, a Send to Printer dialog will appear.

¤	If you want to change the typeface your selected addresses will be printed in, click the Font button and a font selection dialog will appear. Make whatever font and size selections you want and then click OK to go back to the Send to Printer dialog.

¤	Click OK to print.

Addresses are printed in the order of the currently selected sort method.

Margins are determined in part by your printer. For example, if your printer can only print to within .5-inch of the edge of the sheet and you specify a .5-inch margin, you will wind up with a 1-inch margin altogether. Margin settings must be greater than 0 and the settings must be valid in order for the OK button to be enabled to accept them.

All printing is controlled by the settings in Print Setup. If you want to make any changes, select Print Setup on the File menu or click [image] on the Send to Printer dialog to access the Print Setup dialog. Depending on your printer and whether you're using Windows 3.0 or Windows 3.1, you may need to make Print Setup changes through the Windows Control Panel.


Used for labels in single column format. Label size is set in the Label/Card Dimensions box on the Print dialog.


Used for labels in two-column format. Label size is set in the Label/Card Dimensions box on the Print dialog.


Used for labels in three-column format. You may need to use a smaller typeface or smaller point size in order to fit the addresses on the labels in 3 across format. Label size is set in the Label/Card Dimensions box on the Print dialog.


For 2 across and 3 across labels, measure from the left edge of one label to the left edge of the next label and from the top of one label to the top of the label beneath it.

For Rolodex cards, measure from the top of one card to the top of the card beneath it.


If your addresses do not print correctly, that is, if they are too big or too small, you may need to select a different font or point size.


The Print Setup dialog is specific to the printer you have selected in Windows' Control Panel in the Main group. Use the Print Setup selection from the File menu to access the setup dialog for your printer.


ASCII files can be used for mail merge or they can be imported into another application, such as a word processor, for further formatting.


To use a drop-down list, click the arrow at the right of the field and then click on a selection from the list that appears. If there are too many items on the list to be shown conveniently, click the up/down arrows to scroll through the list.


This format prints the name, title, address, and phone number information contained in each address. The order in which the information appears in the printed address book is dependent on the current sort method.


This format prints the name, organization, city, state, and zip code information on the left, with the telephone numbers and extensions on the right.The order in which the information appears in the printed telephone book is dependent on the current sort method, though the phone numbers will always be on the right side to make them easy to refer to.


Used for sending the address information to a disk file in ASCII format. The data can then be used as a mail-merge file in a word processor or other application.


Prints the information in the selected addresses in a format suitable for using in a rotary address file. Card size is set in the Label/Card Dimensions box on the Print dialog.


Keyboard Shortcuts

File commands:

Ctrl+F12 	= Open a file

Ctrl+P 	= Print selected addresses

Ctrl+T	= Transfer an address to MONEYCOUNTS FOR WINDOWS

Alt+F4 	= Exit ADDRESS BOOK

Dial commands:

F5 	= Fast Dial the default number (local) in the highlighted address

F9	= Fast Dial the default number (long distance) in the highlighted address

Edit commands:

F4	= Select (highlight) all of the addresses in the Browser

Ctrl+Z 	= Undo the previous Cut or Paste operation

Ctrl+X 	= Cut the currently selected address or addresses and place on the Clipboard

Ctrl+C 	= Copy the currently selected address or addresses and place on the Clipboard

Ctrl+V 	= Paste the contents of the Windows Clipboard into the category you choose

Del	= Delete the currently highlighted address or addresses

Shift+F3 	= Open the Find dialog box

F3 	= Find Next

Ctrl+F3 	= Find Previous

General commands:

F1 	= Brings up context-sensitive help for the part of the program you're using.


Dial
Dialing

There are two basic ways to have the ADDRESS BOOK automatically dial a telephone number:

1.	By going through the Dial dialog, which can be opened by clicking [image] at the bottom of the Browser, by selecting Dial from the File menu, or by clicking [image] on the Address Detail dialog. The Dial dialog will be unavailable if more than one address is highlighted.

2.	By using the appropriate Fast Dial function: Fast Dial Local or Fast Dial Long Distance. These two selections are located in the Fast Dial submenu on the File menu. By default, Fast Dial will dial the number contained in the Phone 1 field of the currently highlighted address. You can change the default number by choosing a different one on the Dial Setup dialog, which can be opened by clicking [image] on the Dial dialog.

Before using the Dial function, you may need to use the Dial Setup dialog to:

¤	Make changes to your modem setup.

¤	Define a dialing prefix for local calls, such as adding a 9 to get an outside line.

¤	Define a dialing prefix for long distance calls, such as adding a 9 to get an outside line and then a 1 for a long distance call.

¤	Enter your local area code in the Suppress Area Code field so that it will not be dialed for local calls.

The Dial Setup dialog can be opened by clicking [image] on the Dial dialog.

To dial a number using the Dial dialog:

¤	Highlight the address containing the number you want to dial or bring it up in the Detail dialog.

¤	Open the Dial dialog by clicking [image] at the bottom of the Browser, by selecting Dial from the File menu, or by clicking [image] on the Address Detail dialog.

¤	If necessary, click the appropriate Use Prefix box to dial any prefixes entered in the Dial Setup dialog.

¤	Select a number to dial: Phone 1, Phone 2, Fax, or Other.

¤	If you select Other, enter the number directly into the Number field.

¤	Click OK.

¤	Pick up your phone.

¤	After your modem dials the number, click [image].

The timer on the ADDRESS BOOK Dialer dialog is reset each time you click [image]. Thus, if you want to time a call, click [image] again as soon as your call is answered to reset the timer. You can close the dialog at any time by clicking [image].

The information in the Selected Listing box is there for your information only and cannot be altered directly. If you want to change the address data, you can edit the address in the Details dialog. See Editing & Deleting Addresses.

To Fast Dial a number:

¤	Highlight the address containing the number you want to dial.

¤	If the number is a local one, press F5 or select Local on the Fast Dial submenu.

¤	If the number is long distance, press F9 or select Long Distance on the Fast Dial submenu.


Dial Setup

Before using the Dial function, you may need to use the Dial Setup dialog to:

¤	Define a dialing prefix for local calls, such as adding a 9 to get an outside line.

¤	Define a dialing prefix for long distance calls, such as adding a 9 to get an outside line and then a 1 for a long distance call. If you need to add a pause after a prefix to allow for another dial tone, you can add a comma after the prefix.

¤	Define your local area code so that it will not be dialed for local calls.

¤	Change which number you want to use as the default for Fast Dial. The Fast Dial default number applies to all addresses, not just the one currently highlighted.

¤	Make changes to your modem setup.

The Modem Settings box defaults to Hayes-standard modem commands. If you need to change them for your modem, click the Other radio button and then make whatever changes are necessary. Commands for your modem can be found in its documentation. If Hayes is selected, no changes can be made. The settings for Baud Rate and Port are taken from your Windows Control Panel settings, though they can be changed in the Modem Settings box and ADDRESS BOOK will retain the new settings until you change them again.

Note: The default Modem Suffix entry in the Modem Settings box contains a semicolon (;). With some modems, you may need to delete the semicolon altogether. Check your modem's documentation if you experience any problems.


 When you select Fast Dial from the File menu, the number designated as the default number in the Dial Setup dialog will be dialed without having to go through the Dial dialog.


Selecting Addresses

There are several ways to select (highlight) addresses, either one at a time, in a series, or scattered through the Browser.

Making selections using the mouse:

¤	Click on a single address to select it.

¤	Click on the first address in a contiguous range and drag the highlight to the last address in the range.

¤	Hold down the Ctrl key while clicking individual addresses anywhere and in any order. Clicking again while holding the Ctrl key will deselect a previously selected one.

¤	Hold down the Ctrl key while clicking and dragging to select multiple ranges.

Making selections using the keyboard:

¤	To select a single address, use the appropriate arrow key to move the highlight to it.

¤	To select a range of contiguous addresses, hold down the Shift key to extend the range from the current highlight position.

It is also possible to select multiple addresses individually using only the keyboard:

¤	Press Shift+F8 to enter Selection Add mode.

¤	Use the up and down arrow keys to move the highlight to the desired address.

¤	Press the Spacebar to toggle the highlight on or off.

¤	To select a range, set an anchor point by pressing the Spacebar and then moving the highlight with the arrow keys while holding down the Shift key.

¤	Press Shift+F8 again to get out of Selection Add mode.


Importing Files

ADDRESS BOOK can import address files from other applications:

Borland's Sidekick

Ashton-Tate's dBASE

Comma-delimited ASCII

Tab-delimited ASCII

Mail-merge format

To import any of these types of files:

¤	Select Import from the File menu.

¤	When the Import dialog appears, select the appropriate file type from the drop-down list at the bottom of the dialog.

¤	In the file browser, select the file you want to import.

¤	Click OK.

¤	When the Import dialog appears, a list of the fields in the file you're importing will appear in the Import File Fields box at the right. You will then need to match the fields in the import file with those in the ADDRESS BOOK. Click the field names you want to match in each box and then click [image]. If you change your mind or make a mistake in matching fields, click the fields in both boxes and then click [image].

Note: The highlight automatically moves to the next field in both lists each time you make a match or unmatch. As the fields are matched, they are deleted from the Imported File Fields list. If the fields in the import file are already in the correct order to match those in ADDRESS BOOK, you can click [image] or [image] repeatedly until all of the fields are matched or unmatched.

¤	Once the fields are matched, the Import To dialog appears and allows you to specify the category you want the imported addresses placed in.

To import files from other applications, you will need to use that application's Save As Text, Save As ASCII Text, Print to Disk, or similar feature. Some applications also allow you to save files in dBASE format. Depending on the application, you may have the choice of outputting an ASCII file as comma- or tab-delimited, which means that the items in each record are separated either by commas or by tabs. Either type of ASCII file can be imported into the ADDRESS BOOK. Both Sidekick and dBASE files can be imported directly, without having to save them in ASCII format first.


The fields must be separated by commas. Each complete set of fields (that is, each address listing) must be followed by a hard carriage return. For example, a file that contained only listings with organization, title, and name (last and first) for each address would appear as follows in the import file:

QuickStop Photo,Proprietor,John,Jones <Carriage Return>

A-1 Dry Cleaners,Manager,Renata,Smith <Carriage Return>


The fields must be separated by tabs. Each complete set of fields (that is, each address listing) must be followed by a hard carriage return. For example, a file that contained only listings with organization, title, and name (last and first) for each address would appear as follows in the import file:

QuickStop Photo <tab> Proprietor <tab> John <tab> Jones <Carriage Return>

A-1 Dry Cleaners <tab> Manager <tab> Renata <tab> Smith <Carriage Return>


The fields must be enclosed in quotation marks and separated by commas. Each complete set of fields (that is, each address listing) must be followed by a hard carriage return. If any hard carriage returns are placed within a listing (for example, by entering CTRL + ENTER in the Memo entry field), that listing will be cut off at that point, and the program will consider the remaining information a separate listing. For example, a file that contained only listings with organization, title, and name (last and first) for each address would appear as follows in the import file:

"QuickStop Photo","Proprietor","John","Jones" <Carriage Return>

"A-1 Dry Cleaners","Manager","Renata","Smith" <Carriage Return>